Edwin Incorporation

Privacy Policy

Your privacy and trust are important to us. Learn how Edwin Incorporation collects, uses, protects, and manages your personal and research information.

Your Trust. Our Responsibility.

Privacy & Trust

Privacy Policy - Edwin Incorporation

Trust is our guiding principle at Edwin Incorporation. Every day, researchers, scholars, and academic organizations from all over the globe give us their research, their identity, and their thoughts, and we know this is not something that should be taken for granted.

The Privacy Policy below provides a detailed account of the personal data collected by us via our website edwin.co.in, the reasons for collecting it, and how we safeguard this data when assisting you with your research publication, journal indexing, DOI registration, ISSN applications, and conferences.

Use of our site or submitting your work to us means acceptance of the following policy.

Privacy Framework

Information We Collect

We only collect what we genuinely need to serve you well:

Personal identification details

Name, email address, phone number, institutional affiliation, and postal address, typically provided when you register an account, submit a manuscript, or apply for journal indexing, DOI-CrossRef services, or ISSN numbers.

Manuscript and research data

The papers, abstracts, author details, co-author information, and supporting files you upload for peer review, publication, or editorial processing.

Payment information

Where applicable, for processing fees related to publication, indexing, or consultancy services. We do not save the full details of the cards on our servers; all card details are stored using a secure and PCI-compliant payment gateway.

Technical and usage data

IP address, browser used, device data, and usage behavior on our website obtained automatically using cookies and analytics services to improve usability and performance.

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Why We Collect It

Your information exists to serve one purpose: helping your academic work move forward smoothly. Specifically, we use it to:

Manuscript Processing

Process manuscripts through the submission and double blind peer review process.

Journal Indexing

Manage journal indexing application processes at agencies such as UGC, Scopus, SCI, and ICI.

DOI & ISSN Services

Assign DOIs and manage ISSN numbers.

Conference Management

Coordinate conference management and event-related communication.

Academic Assistance

Answer queries and offer academic consulting assistance.

Service Updates

Provide updates on the status of your submission, publication schedule, or indexing process.

Website Security

Enhance website performance and security.

Legal Compliance

Comply with applicable legal requirements.

We do not use your research data for any purpose beyond what you've authorized — your intellectual work remains yours.

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How We Protect Your Data

Data security isn't an afterthought for us — it's a responsibility we take as seriously as academic integrity itself. We apply:

Encrypted Data Transmission

SSL/TLS encryption across our website.

Restricted Internal Access

Only authorized editorial and administrative staff can view sensitive submissions.

Secure Storage

Secure storage facilities that regularly monitor unauthorized access.

Confidential Peer Review

Confidentiality policies in peer review processes, ensuring reviewers and editors handle manuscripts confidentially.

No system is 100% immune to risk, and we're honest about that — but we continuously work to keep your confidential research data as safe as possible.

Privacy Framework

Confidentiality of Research Work

We understand that a research paper is often years of effort condensed into a document.

Your manuscript confidentiality is protected throughout the submission and review process.

We do not share, sell, or expose unpublished research content to any third party outside the necessary editorial board and peer reviewers, without your consent — except where required for the process you've explicitly opted into, such as indexing or database submission.

Privacy Framework

Sharing of Information

We do not sell your personal or research data. We may share limited information only when necessary:

Indexing Agencies & Databases

With indexing agencies and databases, for example, for journal or article indexing, as part of the service you've requested.

Payment Processors

With payment processors to complete transactions securely.

Legal & Regulatory Authorities

With legal or regulatory authorities, if required by law.

Trusted Service Providers

With trusted service providers who support our website operations, such as hosting and analytics, under strict confidentiality obligations.

We never share your data for advertising or marketing purposes without your explicit consent.

Privacy Framework

Cookies and Tracking

Cookies and similar technologies are used by our website to recall your preferences, analyze visitor behavior on edwin.co.in, and optimize our services over time.

You can manage and block cookies using the settings in your browser, although some parts of the website might not work optimally without cookies.

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Your Rights

As a researcher, author, or visitor, you have the right to:

Access

Access the personal information we hold about you.

Correction

Request corrections to inaccurate data.

Deletion

Request that your data be deleted, depending on legal or contractual requirements to retain certain information, such as published papers and indexing data.

Withdraw Consent

Withdraw consent from receiving optional communications such as newsletters and updates.

Ask Questions

Ask any questions regarding how your data will be used.

To exercise any of these rights, simply reach out to us — a real person will respond, not an automated system.

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Data Retention

We retain your information for as long as necessary to fulfill the purpose it was collected for — such as maintaining publication records, indexing history, or DOI registration data — and to comply with applicable academic, legal, or regulatory requirements.

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Children's Privacy

These products are meant for the use of researchers, scholars, and professionals. They are not designed for people below 18 years. We do not intentionally gather any personal information of children.

Privacy Framework

Third-Party Links

Our website may contain links to external indexing databases, journal portals, or partner sites. Once you leave edwin.co.in, this Privacy Policy no longer applies, and we encourage you to review the privacy practices of those third-party sites independently.

Privacy Framework

Changes to This Policy

As our services evolve — whether we add new academic support offerings or update our technical systems — this Privacy Policy may be revised. Any changes will be posted on this page with an updated "Last Updated" date, so you always know where you stand.

12 · Contact Us

Questions About Your Privacy?

Is there anything you want to know about your information? We've got your back.

Organization

Edwin Incorporation

Address

40-41, Lower Ground Floor (LGF), Bakshi House, Nehru Place, New Delhi, Delhi 110019

care@edwinepc.com

Your privacy matters. We are committed to protecting your information with transparency, responsibility, and integrity.